Event planning is now a more intense activity than ever. Whether you are a professional working on several corporate events at once, or a mom trying to put together a memorable Bat Mitzvah, you need all of the help you can get. Luckily there are hundreds of apps out there, many of which are free, that will help you to plan your event, get organized, and stay on budget.
If you’re planning an event in New York City, here are the 5 Event Planning Apps You Need to Download Now:
This free ap
p takes all of the stress out of event guest check in and makes any check-in crew seem like a bunch of seasoned pros. The app will import your guest list from any number of digital event invite platforms and allows your team to perform guest check-ins quickly and efficiently. It will alert your team when important guests arrive, scan event tickets, and you can even use it to print wearable nametags the moment that your guest arrives. Does your event allow walk-ins or did one of your guests bring a surprise plus one? This app will quickly and easily get them registered and on their way.
Meeting Grid is the “heavy event binder” of 2015. Every document that you need, from venue maps to last minute change forms, fits neatly into this iPad app. Working with a large event-planning team?Meeting Grid makes it very easy to share all of these documents with your team and update them in real time. This ability to see changes in real time without having to send out messages every time a small change is made is invaluable as event day nears.
Bonfyre is like a private social network for your event. It allows you to share pictures, videos, documents, even games, without having to worry about information security or newsfeeds cluttered with useless information. With premium features such as custom branding, Bonfyre may be the best way to take your event and make it truly paperless. Best of all, Bonfyre keeps you in direct contact with your event staff and attendees long after the event is over. This gives you the opportunity to collect data through surveys, send thank you notes, and keep guests informed about the future.
Believe it or not, even in this digital day and age planning an event can still include an awful lot of paperwork. Keep your contracts, receipts and order forms organized with Scanner Pro. Scanner Pro is like a Xerox machine for your phone. Use your phone’s camera to take a picture of the document in question, save it as a PDF, and file it along with the rest of your digital documents. Stop carrying around piles of crumpled receipts and trying to figure out what goes with what. Scan it all in just a few minutes and keep your event planning paper free.
By Heathcote Media Group, LLC
One of the most difficult parts of planning an event is calculating exactly how much staff to hire, food to buy and how many guests your venue can comfortably hold. Super Planner takes all of the guesswork out of your event-planning math homework. The app has an algorithm in place to solve any numbers problem, from calculating number of servers needed (based on 5 different service styles), to knowing the best way to arrange seating based on the size of your video screen. Super Planner offers charts for planning hors d'oeuvres, drinks, and even champagne toasts. It even has a dance floor calculator. This app will eliminate “How the heck do I know” from your event-planning vocabulary.
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